MINUTES OF COMMISSION MEETING
City of Meadow Vale
March 18, 2019
The Commission met in regular session in City Hall with Mayor Mary Hornek and the following Commissioners:
- Commissioner Matt Hammond
- Commissioner Mike Jones
- Commissioner Cathy Morrow
- Commissioner Diane Roberts
Others present: City Attorney Carrie Ritsert, City Clerk Barbie Bryant, Police Officer Jim Wilder, Code Enforcement Officer George Stewart and guests Betsy Smith, Bernard Shuler, Mary Margret Spann, Police Chief nominee Ray Spann, Nathen Bellows and Joe Hornek.
The meeting began with the Pledge of Allegiance. Mayor Hornek asked if any guest would like to speak and there were no requests.
MINUTES
The minutes from the 03-05-2019 special meeting were presented. UPON MOTION OF COMMISSIONER ROBERTS, DULY SECONDED BY COMMISSIONER MORROW, THE MINUTES WERE APPROVED AND CARRIED BY A VOTE OF 5-0.
FINANCIAL REPORT
Due to the absence of City Treasurer Lusher, Mayor Hornek presented the Income Statement and the Balance Sheet for February. UPON MOTION OF COMMISSIONER JONES, DULY SECONDED BY COMMISSIONER ROBERTS, THE INCOME STATEMENT AND BALANCE SHEET WERE APPROVED AND CARRIED BY A VOTE OF 5-0. The minutes will reflect that Commissioner Hammond has completed the oversight checklist and that the bank statements were available for review.
CODE ENFORCEMENT
CE Officer Stewart reported that five citations and two courtesy notices were issued. One issue at 9802 Greenfell involving tree limbs that hang over into the street was addressed with the new property owner.
POLICE ACTIVITY REPORT
Interim Chief Wilder and Police Chief nominee Spann will present a more informative and updated activity report in April. A new schedule for police coverage will incorporate day and night times once the new Chief begins his employment.
MAYOR’S REPORT
Mayor Hornek reported that the Insurance Tax bank account is ready for the 2019 first quarter deposits. Eco-Tech has donated a tree in memory of former Mayor Roy Fey, who passed away in February. The tree is planted directly behind the City of Meadow Vale sign located on the berm. A plaque will be placed once a year has passed.
The surveys needed to annex the berm and to update the former annexation of the Episcopal Church are in progress.
Candidate Ray Spann as Chief for the police department was given a conditional offer of employment with a start date of April 1, 2019. A copy of his bio was placed on the City’s web page and will run in the April newsletter.
A proposed ordinance for the 2018-2019 budget amendment and the 2019-2020 ordinances for taxes and the new budget will be compiled for the April meeting.
On Friday, March 22, 2019, the Mayor will e-mail and hand deliver the new Insurance Tax ordinance to the State Department of Insurance.
POLICE CHIEF NOMINEE SPANN
Mr. Spann introduced his wife, Mary Margret, to the Commission and gave a narrative of his experience in the armed services and as a police officer.
FINANCIAL DISCLOSURE STATEMENT
City Clerk Bryant requested the statements from Commissioners Roberts and Hammond. The annual state-ments are due during the month of March. The Joint Ethics Board will need to meet before the end of the month.
RESOLUTION NO. 10 – UNIFORM AND EQUIPMENT CREDIT ACCOUNT FOR POLICE
City Clerk Bryant read the following:
A RESOLUTION OF THE CITY OF MEADOW VALE, KENTUCKY AUTHORIZING THE MAYOR TO OPEN A CREDIT ACCOUNT FOR CITY POLICE DEPARTMENT
WHEREAS, the City of Meadow Vale Kentucky is interested in opening and establishing a new credit account for purchasing uniforms and equipment; and
WHEREAS, it is recognized that the establishing of a new account carries certain obligations and responsibilities upon the city.
NOW, THEREFORE, be it resolved this 18th day of March 2019, by the legislative body of the City of Meadow Vale, Kentucky:
That the Mayor opens an account with Mid-America Uniforms for the City of Meadow Vale, Kentucky on the following express conditions:
That the account be used for purchasing uniforms and equipment for Meadow Vale Sworn Police Officers.
An expenditure request with procedural documentation be submitted to the treasurer for payments.
The Mayor is hereby authorized to execute and furnish all required documentation, including adding authorized personnel necessitating access to the account.
UPON MOTION OF COMMISSIONER JONES, DULY SECONDED BY COMMISSIONER HAMMOND, RESOLUTION NO. 10 WAS APPROVED AND CARRIED BY A VOTE OF 5-0. Authorized buyers for the account will be Mayor Hornek, City Administrator Pat Teeter and the Chief of Police.
INSURANCE TAX AUDIT
Mayor Hornek will sit down with the Department of Insurance to discuss the best route to take to ensure that all business and resident insurance companies are submitting the insurance tax. A yearly audit will confirm the procedure.
ATTORNEY INVOICE FROM COLE AND KENTUCKY LEAGUE OF CITIES
Mayor Hornek submitted the invoice for legal services due to employment issues involving the police department. The amount was $1,751.00. City Attorney Ritsert will contact attorney Cole regarding services covered by KLC to inquire about the “first” $1,000 of services.
DEPARTMENT REPORTS
Commissioner Hammond reported that Eagle Signs has submitted a quote, in the amount of $1,628.00, to fix the signs with new frames and poles located at the City’s entrances. UPON MOTION OF COMMISSIONER MORROW, DULY SECONDED BY COMMISSIONER ROBERTS, THE QUOTE OF $1,628.00 BY EAGLE SIGNS WAS APPROVED AND CARRIED BY A VOTE OF 5-0.
Commissioner Morrow reported that 26 volunteers attended the 03-16-2019 Annual Volunteers’ Appreciation Dinner, catered by Goose Creek Diner. She acknowledged Mary Ellen Johnston, Mike and Mary Jones and Pat Teeter for their help with the event. Planning will begin for the next event – Picnic in the Park on September 28th.
Commissioner Roberts had no issues to report for drainage.
Commissioner Jones reported that he and Officer Wilder have worked to resolve computer issues within the Police Department. Over 100mb of storage space were restored.
Commissioner Jones met with Ray Spann to discuss the needs, the goals and the strategic plan for the department. The necessary information and quotes have been obtained to prepare the Homeland Security grant application. The grant will provide ballistic vests for the police officers. He asked the Commissioners to join him in thanking Officer Wilder for all the help and support he has provided during this time of transition.
Commissioner Jones presented a quote from Louisville Fire and Safety, in the amount of $1,271.00, to install a security camera outside the Police Department’s office to view and record the police cars. The camera may also set off an audible alarm with red/blue flashing lights during the evening hours. UPON MOTION OF COMMISSIONER ROBERTS, DULY SECONDED BY COMMISSIONER MORROW, THE QUOTE OF $1,271.00 FROM LOUISVILLE FIRE AND SAFETY WAS APPROVED AND CARRIED BY A VOTE OF 5-0.
PROPERTY TAX RATE FOR 2019-2020
Mayor Hornek will provide the Commission with several proposals for the 2019-2020 property tax rate; showing a percentage increase, keeping the current tax rate, etc. The increased income generated by the amended Insurance Rate may cover a larger portion of the General Fund.
ANNUAL SPRING CONFERENCE FOR CITY CLERKS
Mayor Hornek announced that she would like City Clerk Bryant to attend the Spring Conference, which will be held April 23-26, 2019 in Maysville, KY. The registration cost would be $200.00. UPON MOTION OF COMMISSIONER HAMMOND, DULY SECONDED BY COMMISSIONER JONES, THE AMOUNT OF $200.00 FOR THE CLERK TO ATTEND THE SPRING CONFERENCE WAS APPROVED AND CARRIED BY A VOTE OF 5-0.

PETITION FOR A ZONING HEARING NEAR LANGDON PLACE
Nathen Bellows, a resident of Langdon Place, will present a petition to allow a meeting that is in a convenient location for the residents to hear and see the proposed plans for a development near Langdon Place. The petition addresses a location near the residents instead of the downtown location. The petition requires 300 signatures.
MISCELLANEOUS
Commissioner Jones questioned if a stop sign could be added to the corner of Hounz Lane and Meadow Vale. Mayor Hornek reported that the Traffic Report she received showed a stop sign would be useful at that location, as well as, Summerford and Goose Creek. Commissioner Hammond requested that several stop signs be repaired and/or replaced. He will check with Joe Hornek and Jimmy Stewart for this project.
Commissioner Morrow has a constituent that questioned why meeting announcements are not placed on the street entrances. The dates of the meetings are published on the web page and in the monthly newspaper.
Donna Seaford has volunteered to provide her services to proof-read the monthly newsletter.
The Mayor has confirmed that the lease for City Hall does expire in January of 2020. She will negotiate the new contract with Goose Creek Properties during the next few months.
ADJOURNMENT
COMMISSIONER ROBERTS MOVED TO ADJOURN THE MEETING AT 7:50PM. THE MOTION WAS DULY SECONDED BY COMMISSIONER JONES AND CARRIED BY A VOTE OF 5-0.
